Chamboree takes the issue of privacy very seriously and is committed to protecting and respecting our users’ privacy online. This Privacy Notice and Data Protection Policy sets out our current data processing practices and should be read in conjunction with our Terms and Conditions. If you have any queries or concerns regarding these practices, you should contact us at firstname.lastname@example.org
- The information we collect
- Registration information
When you register with www.chamboree.org.uk, we ask for some personal details such as name, email address and postcode. We usually also capture your IP address at the time you register.
- Sharing of data
We do not store credit card details nor do we share customer details with any third parties with regard to any payment you make to Chamboree.
www.chamboree.org.uk may include interactive advertising for other businesses as part of the site operation. We may use, and provide to third parties, your contact details if you have given us permission to do so.
- Legal Jurisdiction
All personal information and details held on and processed by computers situated in the United Kingdom or within Europe.
- Further information
www.chamboree.org.uk will, as part of its normal operation, send out information emails. Members can decide to ask for these emails as they register.
- Disclosure of data by order of a Court and Security
We reserve the right to communicate a Member’s personal information as we hold to third parties who are empowered by regulation, statute or order of a court.
We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each Member’s responsibility: –
- to keep their password secret
- to protect against unauthorised access to your personal details
- to log off from the www.chamboree.org.uk service when not using it; and
- to ensure against use by anyone else of the www.chamboree.org.uk Service through the machine that Member uses while they are “logged on” to the www.chamboree.org.uk service
- to search and obtain only the data specifically required and allowed for relating to their role.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The table below explains the cookies we use and why: –
|These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.||Click here for an overview of privacy at Google|
|These cookies are used to store your personal homepage layout of the chamboree.org.uk home page.||We are working towards developing a new system that will remove the need for this Cookie.|
|These cookies are used to optimise you screen resolution for user logged in areas. These are session cookies and only last as long as you browser is open||These cookies are essential to the running of the site and member areas.|
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
- The Data Protection act
You can obtain further information about data protection laws by visiting the Information Commissioner’s website at http://ico.org.uk/for_organisations/data_protection.
- Contacting www.chamboree.org.uk
If you want to contact us to raise any questions about this privacy statement, or any general matters relating to www.chamboree.org.uk, you can contact us using this email address: email@example.com.
- Google Analytics
- Type of user agent (web browser) used, software manufacture and version number.
- Type of operating system
- Screen colors (color processing ability of the users screen)
- Flash version
- Screen resolution
- Network location and IP address
- Can include country, city, state, region, county, or any other geographic data.
- Bandwidth (internet connection speed)
- Time of visit
- Pages visited
- Time spent on each page of the website
- Referring site statistics
- The website (URI) the user came through in order to arrive at this website (example: clicking on a hyperlink from Yahoo.com that took the user to this website)
- Search engine query used (example: typing in a phrase into a search engine like Google, and clicking on a link from that search engine)
This data is only used to optimise our website for our visitors.
This data DOES NOT include any personalised identification information such as:
- Phone numbers
- Email addresses
- Mailing addresses
- Bank account numbers
- Credit card information
Data Protection Policy
- What is personal data?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the Data Protection Act 2018 and the General Data Protection Regulation (the “GDPR”) 2016.
- Who are we?
Chamboree is a Jamboree run by Cheshire County Scout Council, who are the data controller (contact details below). This means Chamboree decides how your personal data is processed and for what purposes.
- How do we process your personal data?
Chamboree complies with its obligations under the Data Protection Act and GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To enable us to provide a voluntary service for the benefit of members of World Scout Organisation Movements and World Association of Girl Scouts and Girl Guides
- To administer records for those attending Chamboree;
- To fundraise and promote the interests of Chamboree;
- To manage our volunteers and contractors;
- To maintain our own accounts and records;
- To inform you of news, events and activities pertaining to Chamboree;
- We may share your contact details with Cheshire Scout Council, The Scouts UK and Girl Guiding UK upon their request.
- What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and keep you informed about Chamboree.
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
- Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the Chamboree team in order to carry out a service to other Camp members or for purposes connected with the Chamboree. We will only share your data with third parties outside of Chamboree, Cheshire County Scout Council, The Scouts UK or Girl Guiding UK with your consent.
- How long do we keep your personal data?
We keep all personal data related to all campers/visitors/staff for a maximum of six months post Chamboree, with the exception of Photographs and Video which will be held to assist in promoting future Jamboree events and for marketing purposes. This will then be destroyed except for Group Leaders, Staff and Contractors e-mail details and will automatically join the mailing list for the next Chamboree.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of personal data which Chamboree holds about you;
- The right to request that the Chamboree corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Chamboree to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office.
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact Chamboree at firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.